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Our Safeguarding Checklist
How do we verify? What documents do we use? How do we keep sensitive personal data safe?
Safeguard-Me uses the following checklist to verify individuals. Organisation's may have policies that differ from our checklist. In this case it is the organisation's responsibility to ensure all the information verified is in line with their policies and processes. It is also an organisation's responsibility to comply with relevant legislation or regulations for their sector or associated with any role for which they are creating a Safeguard-Me Passport.
We capture an image of a passport, driving license, or other government-issued photo ID. Our advanced technology extracts personal details and checks document authenticity using anti-tampering measures.
We then take a selfie to prove they're a real person, not just a picture. The technology detects subtle movements and facial expressions to confirm it's actually them.
We then compare the selfie to the photo on the ID document using secure facial recognition technology ensuring a precise match, minimising the risk of fraud.
We'll also ask them to confirm their address, by uploading an official document with their current address on.
Our digital identification verification (IDV) technology safely stores their details and conforms to the UK Government's GPG45 standard, for DBS and Right to Work checks, complying with the highest trust levels.
We then take a selfie to prove they're a real person, not just a picture. The technology detects subtle movements and facial expressions to confirm it's actually them.
We then compare the selfie to the photo on the ID document using secure facial recognition technology ensuring a precise match, minimising the risk of fraud.
We'll also ask them to confirm their address, by uploading an official document with their current address on.
Our digital identification verification (IDV) technology safely stores their details and conforms to the UK Government's GPG45 standard, for DBS and Right to Work checks, complying with the highest trust levels.
Identity
You:
What documents do you need to verify their identity?
US:
Our smart tech requires your passport or driving license, scans them effortlessly. No hassle, just clear, simple steps.
References are a vital part of the vetting process and are intended to provide factual information about an individual, including dates of employment and job title, with many employers now having a policy to provide a limited amount of information.
We only accept emailed references received from professional email addresses and do not accept open or character references, unless an individual is unable to provide 2 suitable professional referees. In this instance we will seek a reference from an educational or character referee.
In order to complete verification, a minimum of 2 professional references are required, with 1 being from the current or most recent employer.
In the event that an individual's most recent employment is not in a regulated activity with children or vulnerable adults, we will seek references from the last employer in which they were engaged in regulated activity, unless the individual has never worked in a regulated activity.
The referee will be asked to declare if they are satisfied with the applicant’s suitability to work with children and provide the facts (not opinions) of any substantiated safeguarding concerns/allegations that meet the harm threshold. They should not include information about concerns/allegations which are unsubstantiated, unfounded, false, or malicious.
We only accept emailed references received from professional email addresses and do not accept open or character references, unless an individual is unable to provide 2 suitable professional referees. In this instance we will seek a reference from an educational or character referee.
In order to complete verification, a minimum of 2 professional references are required, with 1 being from the current or most recent employer.
In the event that an individual's most recent employment is not in a regulated activity with children or vulnerable adults, we will seek references from the last employer in which they were engaged in regulated activity, unless the individual has never worked in a regulated activity.
The referee will be asked to declare if they are satisfied with the applicant’s suitability to work with children and provide the facts (not opinions) of any substantiated safeguarding concerns/allegations that meet the harm threshold. They should not include information about concerns/allegations which are unsubstantiated, unfounded, false, or malicious.
References
You:
How do you decide who you should be a referee
US:
We'll need a reference from their current/most recent employer and at least one more professional reference. The referee should be a person of responsibility in the organisation.
Depending on the specific role, there may be legal requirements for individuals working with children/vulnerable adults to possess certain qualifications, in order to demonstrate that they have undergone training and gained the necessary skills.
They can upload any number of relevant qualifications via the Safeguard-Me app, (these must be original documents) adding expiry dates (if required) that'll notify their organisation and us when they need renewing, ensuring they remain checked, safe and ready at all times.
The qualifications are stored in the Docs section on the app, along with any expiry dates, once they have been verified. There is an audit trail for all activities related to each document.
They can upload any number of relevant qualifications via the Safeguard-Me app, (these must be original documents) adding expiry dates (if required) that'll notify their organisation and us when they need renewing, ensuring they remain checked, safe and ready at all times.
The qualifications are stored in the Docs section on the app, along with any expiry dates, once they have been verified. There is an audit trail for all activities related to each document.
Qualifications
You:
What qualifications do they need to upload?
US:
The highest or most relevant qualification for the job they are performing must be uploaded. If the job role legally requires them to possess a qualification in order to perform the role, this must be added and is easily done via the Safeguard-Me App.
There are many misconceptions about DBS checks, such as how long they are valid for, when you need a new one and who can apply for them.
The most effective way of remaining checked, safe and ready is to register their DBS with the online update service. This means their DBS can be instantly verified and the process can be completed unlimited times.
If the registration is maintained, our service keeps this up to date automatically and they should never need a new DBS (although this may vary according to employers' policies).
We highly recommend joining the update service to all passport holders.
Alternatively, it is normal for most organisations to require a DBS to be renewed every 3 years and we enable organisations to add reminders to passports when they deem it is suitable to renew the DBS.
The most effective way of remaining checked, safe and ready is to register their DBS with the online update service. This means their DBS can be instantly verified and the process can be completed unlimited times.
If the registration is maintained, our service keeps this up to date automatically and they should never need a new DBS (although this may vary according to employers' policies).
We highly recommend joining the update service to all passport holders.
Alternatively, it is normal for most organisations to require a DBS to be renewed every 3 years and we enable organisations to add reminders to passports when they deem it is suitable to renew the DBS.
Disclosure and Barring Service (DBS)
