Our Safe Recruitment Checklist

How do we verify you? What documents do we need and how do we keep your sensitive personal data safe?

Safeguard-Me uses the following checklist to verify individuals. Organisation's may have policies that differ from our checklist. In this case it is the organisation's responsibility to ensure all the information verified is in line with their policies and processes.
Use your phone to capture an image of your passport, driving license, or other government-issued photo ID. Our advanced technology extracts personal details and checks document authenticity using anti-tampering measures.

You'll then be asked to take a selfie to prove you're a real person, not just a picture. The technology detects subtle movements and facial expressions to confirm it's actually you.

We then compare your selfie to the photo on your ID document using secure facial recognition technology ensuring a precise match, minimising the risk of fraud.

We'll also ask you to confirm your address, by uploading an official document with your current address on. These steps take just minutes and you'll be guided through the process by a set of simple instructions on the app.

Our digital identification verification (IDV) technology conforms to the UK Government's GPG45 standard, for DBS and Right to Work checks, complying with the highest trust levels.


Identity:

Confirm your identity with the safeguard-Me app
You:
What documents do I need to verify my identity?
US:
Our smart tech suggests document options i.e. your passport or driving license, scans them effortlessly, and lets you know if you're good to go. No hassle, just clear, simple steps.
References are a vital part of the vetting process and are intended to provide factual information about an individual, including dates of employment and job title, with many employers now having a policy to provide a limited amount of information.

We only accept emailed references received from professional email addresses and do not accept open or character references, unless an individual is unable to provide 2 suitable professional referees. In this instance we will seek a reference from an educational or character referee.

In order to complete verification, a minimum of 2 professional references are required, with 1 being from the current or most recent employer.

In the event that an individual's most recent employment is not in a regulated activity with children or vulnerable adults, we will seek references from the last employer in which they were engaged in regulated activity, unless the individual has never worked in a regulated activity.

The referee will be asked to declare if they are satisfied with the applicant’s suitability to work with children and provide the facts (not opinions) of any substantiated safeguarding concerns/allegations that meet the harm threshold. They should not include information about concerns/allegations which are unsubstantiated, unfounded, false, or malicious.






References:

Add your references to the Safeguard-Me Passport
You:
How do I decide who I should ask to be a referee
US:
We'll need a reference from your current/most recent employer and at least one more professional reference. Your referee should be a person of responsibility in the organisation. Let them know about the potential reference request and politely ask them to keep an eye out. It makes the process smoother for everyone.
Depending on the specific role, there may be legal requirements for individuals working with children/vulnerable adults to possess certain qualifications, in order to demonstrate that you have undergone training and gained the necessary skills.

You can seamlessly upload any number of relevant qualifications via the Safeguard-Me app, (these must be original documents) adding expiry dates (if required) that'll notify you and us when they need renewing, ensuring you remain checked, safe and ready at all times.

Confirmation of the qualifications you have uploaded will be stored in the Docs section on the app, along with any expiry dates, once they have been verified by us. You will be notified when these have been verified by through Notifications in the Messages section, which acts as your audit trail for all activities.

Qualification

Add your qualifications to the Safeguard-Me passport
You:
What qualifications do I need to upload?
US:
The highest or most relevant qualification for the job you are performing must be uploaded. If the job role legally requires you to possess a qualification in order to perform the role, this must be added and can be easily done so via the Safeguard-Me App.
There are many misconceptions about DBS checks, far too many to discuss here, such as how long they are valid for, when you need a new one and who can apply for it.

In short, the most effective way of remaining checked, safe and ready is to register your DBS with the online update service.

The service is becoming ever more popular, as in effect, if the registration is maintained, you should never need a new DBS again (although this may vary according to employers' policies).

There are some time restrictions as to when you can apply, but we highly recommend joining the update service if you're within these time frames

The update service costs £13 per year (it's free for volunteer roles) and once consent is given by you it allows an organisation the ability to check the real time status of your DBS online. This means your DBS can be instantly verified and the process can be completed unlimited times.

It is normal for most organisations to renew your DBS every 3 years, but you'll get a status check with us every year and can request a further status check once during the 12 months of your subscription.

You'll need to upload your original DBS and provide consent (which is completed via the app) in order for us to complete the check.

As we are not an employer, we are unable to apply for an enhanced or enhanced with barred list check on your behalf, but you can use the IDV inforamtion to comply withteh identity checking process with

DBS:

Upload your DBS to your Safeguard-Me Passport
You:
What documents do I need to verify my identity?
US:
In the context of social invitations, RSVP is a request for a response from the invited person or people. It is an initialism derived from the French phrase Répondez s'il vous plaît, literally "Reply if you please" or "Please reply".