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FREE SAFEGUARDING REVIEW

Free safeguarding assessment for organisations

Answer simple questions and we'll identify any gaps or areas for improvement for your organisation
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Free Safeguarding review
(include full time, part time, volunteers etc)
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200+
What type of organisation are you?
How are you currently storing your staff’s safeguarding credentials eg. ID, DBS, qualifications, references?
How do you check all your teams safeguarding records (eg DBS, right to work) are up to date?
Do you need to provide evidence of safeguarding checks, policies or process to your clients, regulator or governing body?
Do you have roles with specific qualification requirements? Eg teacher, coaching qualification, first aid?
Have some or all of your staff enabled automated digital updates for their DBS?
Are you confident you always know the correct checks you need to be carried out for the different roles you have in your organisation?
Do you have a designated safeguarding lead (DSL) or Safeguarding Officer?
Do you have your safeguarding policies and procedures documented?
Do you provide training to your staff on safeguarding?
Do you have other adults attend your location other than your team members?
Excludes dropping off & picking up etc
Storing Documents
Manually managing safeguarding checks and documentscan be time-consuming and open to error. Keeping track of the right documents for each individual, especially when using spreadsheets and separate file systems, can lead to disorganisation, loss of information, and outdated records. This can hinder your ability to provide accurate information to clients or regulators.
Our dedicated safeguarding platform saves you time and money but most importantly gives you peace of mind your teams records are correct and up to date. Click here to find out more
Storing Documents
A dedicated safeguarding platform can streamline this process, saving you time and money. More importantly, it ensures that your team's records are accurate and up-to-date, giving you peace of mind.
If your current HR system isn't equipped to handle all your safeguarding needs, a specialised software solution can help. Our bespoke safeguarding platform can alleviate the burden of increasing record-keeping requirements, providing you with a comprehensive and efficient system.
Alerts and Reminders
Manually creating reminders or periodic reviewing all your teams’ safeguarding credentials creates a significant risk of records becoming out of date. This risks non-compliance, not meeting guideline standards set by governing bodies or, at worst, an incident occurring. For example, a DBS becoming over 3 years old, which is over the recommended limit for most guidelines.
With updates required infrequently and other priorities taking over, it’s very easy for checks to be overlooked. The adoption of our automated system for managing safeguarding credentials addresses the inherent risks associated with manual processes. By providing consistent, customisable, and error-resistant tracking, we enhance an organisation's ability to maintain compliance, ensure safety, and efficiently manage resources
Alerts and Reminders
Keeping records up to date is a vital part of safeguarding and automating your alerts is a great way to ensure you aren't missing any or forgetting to check they're up to date.
Evidencing Safeguarding
Providing evidence of safeguarding to clients, regulators, or funding bodies can be a time-consuming task. Ensuring that individual records and documented procedures are up-to-date and compliant requires significant effort. Additionally, effectively communicating your organisation's safeguarding practices to parents or guardians is crucial.
Our centralised record system can streamline this process, allowing you to easily share or export group reports and individual profiles at the click of a button. This can also empower your team to demonstrate to parents and guardians that they have been fully vetted and their checks are up-to-date.

Effective communication with parents and guardians is crucial. By clearly explaining the organisation's commitment to safeguarding and the specific measures implemented to protect their children, you can foster trust and transparency. Additionally, utilising a platform to easily share evidence of safeguarding practices, such as staff credentials, policies, and procedures, can further enhance parental confidence and demonstrate a proactive approach to child protection.
Evidencing Safeguarding
Even if you're not explicitly required to provide evidence of safeguarding, it's still beneficial to showcase your commitment to protecting those in your care. This can build trust with parents and clients, and even differentiate your organisation from competitors. Moreover, maintaining accurate and up-to-date records is essential for incident reporting and compliance with regulatory requirements.
Our system automates the process of completing and recording necessary checks, ensuring that all information is readily available for sharing. By simplifying these tasks, we help you prioritise safeguarding and focus on delivering high-quality care.

Effective communication with parents and guardians is crucial. By clearly explaining the organisation's commitment to safeguarding and the specific measures implemented to protect their children, you can foster trust and transparency. Additionally, utilising a platform to easily share evidence of safeguarding practices, such as staff credentials, policies, and procedures, can further enhance parental confidence and demonstrate a proactive approach to child protection.
Qualification Requirements
Having a clear understanding of the specific qualifications and skills required for different roles within your organisation is crucial. By setting minimum requirements and identifying additional skill sets for specific roles, you can ensure that your team is well-equipped to meet the needs of your clients. Utilising a platform to track and manage staff qualifications allows you to easily monitor compliance and plan schedules effectively.

Our app enables each team member to upload any relevant qualifications directly to their profile, enabling you to see in real time the skillset of your whole team.

To ensure the highest standards of care, it's essential to have a clear understanding of the specific qualifications and skills required for each role within the organisation. By utilising a platform to effectively track and manage staff qualifications, you can guarantee that everyone is up-to-date and compliant with relevant regulations, ultimately enhancing the quality of care provided.
Qualification Requirements
Establishing a standard set of skills and qualifications for all roles can provide a solid foundation for your organisation. By ensuring that all staff members have essential training, such as first aid, you can be confident that your organisation has the ability to respond to emergencies at all times. Additionally, requiring DBS checks for all staff who interact with vulnerable individuals, even if not strictly mandated, can enhance safety and provide peace of mind.

Our platform can help you record and track these qualifications, enabling you to identify any skill gaps and take proactive steps to address them.

To ensure the highest standards of care, it's essential to have a clear understanding of the specific qualifications and skills required for each role within the organisation. By utilising a platform to effectively track and manage staff qualifications, you can guarantee that everyone is up-to-date and compliant with relevant regulations, ultimately enhancing the quality of care provided.
Automated DBS Updates
This is a great service to ensure your teams DBS is always up to date and worthwhile encouraging all your team members to do so. Remember, though, it can only be done within 30 days of a new DBS so if you use our platform you can use our DBS reminder alert to encourage your team to subscribe and give you access to their DBS profile.
Automated DBS Updates
This is a great service to ensure your teams DBS is always up to date and worthwhile encouraging all your team members to do so. Remember, though, it can only be done within 30 days of a new DBS so if you use our platform you can use our DBS reminder alert to encourage your team to subscribe and give you access to their DBS profile.
Correct Checks
It's great you're on top of this. It can be one of the most complex and least understood areas of safeguarding because of all the different rules based on settings and levels of involvement or contact an individual could have with those in their care.
If you are unsure of anything we have experts on hand you can ask any question by posting in our LinkedIn Group.
Correct Checks
There is a lot of ambiguity of what safeguarding checks are required so you're not alone if you find it confusing. With different rules for different settings as well as the different roles and level of involvement or contact someone might have you literally need to be a safeguarding expert to know them all.
That's where we can help, our system walks you through all the relevant checks for you. Alternatively, safeguarding consultants are a great way to help ensure you have the correct processes in place for vetting your team as well as all other processes and policies.
Designated Safeguarding Lead
It's great you've got DSL or a safeguarding lead. This is a very important role but it's important to remember it doesn't mean everything hangs on their shoulders. They need to be supported and have the commitment of the wider team around them to fully ensure those in your care are safe. They coordinate training, do vetting checks, provide advice (or take the action to get expert advice) but it doesn't just have to be them. Their role is to help bring everyone up to the same standard so your organisation has a great culture of openness and knowledge of safeguarding practices. Done well, everyone will be holding each other to account to deliver a safer environment.
Our consultant partners are always there to help any safeguarding lead within their organisation and we also have a free LinkedIn group where any questions can be asked.
Designated Safeguarding Lead
Consider appointing a DSL or a safeguarding lead as a priority. Although we do appreciate it's not easy if you have limited resources and everyone already has 2 or 3 roles. This is a very important role, however, but it doesn't mean everything hangs on their shoulders. They will need to be supported and have the commitment of the wider team to help them. They might coordinate training, do vetting checks, provide advice etc but it shouldn't just be only them doing 'safeguarding'. Their role is to help bring everyone up to the same standard so your organisation has a great culture of openness and knowledge of safeguarding practices. Done well, everyone will be holding each other to account to deliver a safer environment.
Our consultant partners are always there to help any safeguarding lead within their organisation and we also have a free LinkedIn group where any questions can be asked.
Documented Policies and Procedures
It's very positive you have these documented already, especially if you may need to provide evidence to a regulator or governing body. If you haven't done so, straight forward versions available for clients, parents etc to see show that you're prepared and providing a great service. These could be in the form of posters or even easily accessible on your website. Consider a whole page to safeguarding, this shows your commitment as much as it does you ability to manage concerns and protect those in your care from any harm.
Our consultant partners are always there to help any organisation and we also have a free LinkedIn group where any questions can be asked. If you're a Safeguard-Me customer you're also able to use our logo to show you're committed to safety.
Documented Policies and Procedures
It's important you have these documented, even if you don't need to provide evidence to a regulator or governing body as they maybe needed in the event of an incident. Consider creating straight forward versions for clients, parents etc to show that you're prepared and providing a great service with links to the full documents. These could be in the form of posters or even easily accessible on your website. A whole page on safeguarding provides quick answers and shows your commitment as much as it does you ability to manage concerns and keep those in your care protected.
Our consultant partners are always there to help any organisation set up and record processes and we also have a LinkedIn group where any questions can be asked for free.
Training
Providing regular training really helps keep safeguarding front of mind but also alerts people to any changes or updates. Choosing what training can be challenging as there are many different facets you can focus on. There are many different resources provided by people like the Ann Craft Trust or NSPCC which are free to use.
If you ever need any advice our partners can provide direction to your training programme as well as useful assets such as game, quizzes or even present on your behalf. They also answer questions on our LinkedIn group if there's something quick an simple you need help with.
Training
You might not need to provide training or there might not be anyone to train. There are still lots of online resources available provided by people like the Ann Craft Trust or NSPCC which are free to use. to help everyone get up to speed on the latest safeguarding skills and knowledge. Our own newsletter also provides useful insights and latest news, which you can subscribe to.
Multiple People or Groups on Site
Many of our clients not only have the task of checking their own team but also have the challenge ensuring those visiting their site are safe as well. Ensuring everyone that visits your site is safe can be a huge concern and we recommend organisations provide evidence ahead of their visit their team are checked. Whist a challenge, this gives you peace of mind and your other visitors confidence you take safeguarding seriously and they're in safe hands.
Our platform enables you or your visitor to create ring fenced teams that can be shared with other organisations, whilst you maintain control of your teams Passports.
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Need more help?
For more detailed support after the assessment, please see the options below.
Contact Us
If you have any questions, need further support or want more information about our services we will be happy to help.
Consultation
If you'd like an audit of your organisations safeguarding practices or need help with any policies our consultant partners are always available to help.
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